Property Management Administrative Assistant
3.
5 High Point, NC High Point, NC Full-time Full-time Estimated:
$33.
5K - $42.
4K a year Estimated:
$33.
5K - $42.
4K a year 3 days ago 3 days ago 3 days ago Summary The purpose of the Property Management Administrative Assistant position is to provide assistance to the management of the public housing and communities of the High Point Housing Authority (HPHA).
This position is responsible for assisting the Property Manager (PM) in administrative duties, preparing variety of documents and reports; receives and screens calls, schedules appointments, and maintains files.
This position may also perform work as directed by the Regional Housing Manager.
Responsible for ensuring residents of public housing have decent, safe, and sanitary housing and enforcing housing policies, HUD requirements and lease agreement.
All activities must support the HPHA's strategic goals and objectives and produce results that accomplish the goals and functions assigned to the Asset Management department.
Essential Duties and Responsibilities The statements below are intended to describe the general nature and scope of work being performed by this position.
This is not a complete listing of all responsibilities, duties and/or skills required.
Other duties may be assigned.
Assists the PM with administrative assignments.
Processes documentation accurately; makes copies of materials.
Schedules appointments for the PM with staff, agencies, residents, etc.
; maintains the PM's calendar of daily appointments, meetings, conferences, etc; coordinates meetings and special events associated with the department.
Attends meetings and workshops, as required.
Transcribes and maintains departmental meeting minutes.
Maintains the filing system; searches files for information needed and/or requested; maintains master file of HUD notices and circulars and makes copies.
Conducts interim certification interviews for residents; assists with annual re-certification interviews; makes offers of housing to clients, as appropriate.
Answers telephone calls and handles resident questions and/or complaints.
Assists the SPM and Asset Management staff with all clerical, filing and document processing.
Transcribes funding applications, Public Housing and other related materials.
Prepares monthly reports on client data for Asset Management staff.
Shows vacant rental property to prospective tenants.
Ensures proper income and asset verification for all residents; ensures accurate information is entered in software system for rent calculation.
Manages transfer transactions; maintains files; and types various correspondence to residents for leases.
Conducts re-exams in a timely manner.
Reviews accounts and monitors repayment agreements.
Sets up security deposits.
Confers with other community, service, and social agencies; makes referrals to local social service programs.
Recruits residents to assist in activities.
Prepares letters and correspondence as required.
Organizes and files departmental data.
Maintains time and attendance.
Performs the duties of the SPM as needed, including (but not limited to):
calling prospective tenants; showing and leasing apartments; inspecting units for move-in; vacating units; drafting court papers for non-payment of rent; filing court actions; discerning the consequences for tenant actions; and leasing terminations.
Performs other duties as assigned.
Education and/or Experience High school diploma or equivalent.
One (1) to two (2) years administrative experience in public housing or human services.
An equivalent combination of education and experience may be considered.
Computer Skills To perform this job successfully, an individual should have strong computer skills (Microsoft Office, Outlook, and the Internet).
Must be able to learn other computer programs as required by assigned tasks.
Certificates, Licenses, Registrations Public Housing Specialist certification must be obtained within the first year of employment.
Possession of a valid North Carolina driver's license and the ability to be insurable under the Agency's automobile insurance plan at the standard rate.
' ' Work Remotely No Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Administrative:
1 year (Preferred) Property Management:
1 year (Preferred) Public Housing:
1 year (Preferred) License/Certification:
Driver's License (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 High Point, NC High Point, NC Full-time Full-time Estimated:
$33.
5K - $42.
4K a year Estimated:
$33.
5K - $42.
4K a year 3 days ago 3 days ago 3 days ago Summary The purpose of the Property Management Administrative Assistant position is to provide assistance to the management of the public housing and communities of the High Point Housing Authority (HPHA).
This position is responsible for assisting the Property Manager (PM) in administrative duties, preparing variety of documents and reports; receives and screens calls, schedules appointments, and maintains files.
This position may also perform work as directed by the Regional Housing Manager.
Responsible for ensuring residents of public housing have decent, safe, and sanitary housing and enforcing housing policies, HUD requirements and lease agreement.
All activities must support the HPHA's strategic goals and objectives and produce results that accomplish the goals and functions assigned to the Asset Management department.
Essential Duties and Responsibilities The statements below are intended to describe the general nature and scope of work being performed by this position.
This is not a complete listing of all responsibilities, duties and/or skills required.
Other duties may be assigned.
Assists the PM with administrative assignments.
Processes documentation accurately; makes copies of materials.
Schedules appointments for the PM with staff, agencies, residents, etc.
; maintains the PM's calendar of daily appointments, meetings, conferences, etc; coordinates meetings and special events associated with the department.
Attends meetings and workshops, as required.
Transcribes and maintains departmental meeting minutes.
Maintains the filing system; searches files for information needed and/or requested; maintains master file of HUD notices and circulars and makes copies.
Conducts interim certification interviews for residents; assists with annual re-certification interviews; makes offers of housing to clients, as appropriate.
Answers telephone calls and handles resident questions and/or complaints.
Assists the SPM and Asset Management staff with all clerical, filing and document processing.
Transcribes funding applications, Public Housing and other related materials.
Prepares monthly reports on client data for Asset Management staff.
Shows vacant rental property to prospective tenants.
Ensures proper income and asset verification for all residents; ensures accurate information is entered in software system for rent calculation.
Manages transfer transactions; maintains files; and types various correspondence to residents for leases.
Conducts re-exams in a timely manner.
Reviews accounts and monitors repayment agreements.
Sets up security deposits.
Confers with other community, service, and social agencies; makes referrals to local social service programs.
Recruits residents to assist in activities.
Prepares letters and correspondence as required.
Organizes and files departmental data.
Maintains time and attendance.
Performs the duties of the SPM as needed, including (but not limited to):
calling prospective tenants; showing and leasing apartments; inspecting units for move-in; vacating units; drafting court papers for non-payment of rent; filing court actions; discerning the consequences for tenant actions; and leasing terminations.
Performs other duties as assigned.
Education and/or Experience High school diploma or equivalent.
One (1) to two (2) years administrative experience in public housing or human services.
An equivalent combination of education and experience may be considered.
Computer Skills To perform this job successfully, an individual should have strong computer skills (Microsoft Office, Outlook, and the Internet).
Must be able to learn other computer programs as required by assigned tasks.
Certificates, Licenses, Registrations Public Housing Specialist certification must be obtained within the first year of employment.
Possession of a valid North Carolina driver's license and the ability to be insurable under the Agency's automobile insurance plan at the standard rate.
' ' Work Remotely No Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Administrative:
1 year (Preferred) Property Management:
1 year (Preferred) Public Housing:
1 year (Preferred) License/Certification:
Driver's License (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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